How to Plan an Unforgettable Corporate Event on a Boat in Boston

Boston, with its historic harbor, stunning skyline, and vibrant waterways, offers a truly unique backdrop for corporate events. Move beyond the traditional boardroom and take your next company gathering to the water! A corporate event on a boat provides a refreshing change of scenery, fosters team bonding, and leaves a lasting impression on clients and employees alike.

At GetOnBoat, we specialize in connecting you with the perfect vessel for any occasion. Here’s your step-by-step guide to planning a seamless and unforgettable corporate event on a boat in Boston.

 

Step 1: Define Your Event's Objectives & Guest List

Before you even think about the type of boat, clearly outline what you want to achieve with your event:

• Objective: Is it a team-building retreat, a client appreciation dinner, a product launch, a holiday party, an executive meeting, or a networking mixer?

• Guest List: How many attendees do you anticipate? This directly impacts your boat selection. Boston boats can range from intimate vessels for small executive teams to grand yachts accommodating hundreds.

• Budget: Establish a realistic budget early on. This will guide your choices for the boat, catering, entertainment, and duration.

 

Step 2: Choose the Perfect Boston Vessel

Boston Harbor and the Charles River offer a diverse fleet of boats suitable for corporate events. Consider these factors when making your selection on GetOnBoat.com:

• Size & Capacity: Ensure the boat comfortably fits your entire guest list, allowing for mingling, dining, and any planned activities.

• Type of Boat:

  • Luxury Yachts: Ideal for upscale client dinners, executive retreats, or lavish celebrations. They often come with multiple decks, elegant interiors, and gourmet catering options.

  • Classic Schooners/Tall Ships: For a unique, historic Boston experience, perfect for team-building regattas or scenic harbor tours with a touch of adventure.

  • Function Boats/Party Yachts: Designed for larger groups, offering spacious decks, sound systems, and flexible layouts for lively parties or presentations.

  • Intimate Cruisers: Great for small team outings, informal meetings, or casual networking events.

• Amenities: Look for features crucial to your event, such as:

  • Audio-visual equipment (projectors, screens, microphones) for presentations.

  • Wi-Fi connectivity.

  • Full-service bar and catering facilities.

  • Climate-controlled interiors for year-round comfort.

  • Outdoor decks for stunning views and fresh air.

• Docking Location: Boston offers convenient docking locations near the Financial District, Seaport District, and Cambridge. Consider proximity for your guests.

  • To explore available boats for your specific needs, visit GetOnBoat.com's Boston page and filter by capacity and boat type.

 

Step 3: Set Your Date, Time, and Route

• Date & Time: Consider the season. Boston summers are beautiful for open-air decks, while spring/fall offer crisp air and stunning foliage. Evening cruises provide breathtaking sunset and city light views. Weekdays are often popular for corporate events, while weekends might be better for celebratory gatherings.

• Cruise Duration: Typical corporate charters range from 2 to 4 hours, but can be customized.

• Itinerary/Route: Discuss potential routes with your boat operator. Popular Boston itineraries include:

  • Cruising Boston Harbor with views of the Seaport District, USS Constitution, and historic landmarks.

  • A scenic journey along the Charles River, offering views of the Boston and Cambridge skylines

  • Combining both for a comprehensive Boston experience.

 

Step 4: Craft Your Menu & Beverage Service

Elevate your event with exceptional food and drinks. Most boat charter companies offer comprehensive catering options, but some allow external caterers for more flexibility.

• Catering Style:

  • Passed Hors D'oeuvres: Perfect for networking mixers.

  • Buffet: A versatile option for various tastes and group sizes.

  • Plated Dinner: Ideal for formal client dinners or award ceremonies.

  • Food Stations: Interactive and great for encouraging mingling.

• Menu Customization: Discuss dietary restrictions, allergies, and specific preferences with the caterer. Opt for seasonal, fresh ingredients that complement the nautical theme.

• Beverages:

  • Open Bar vs. Cash Bar: Decide on the best option for your budget and event style.

  • Specialty Cocktails: Consider creating custom cocktails named after your company or event.

  • Ensure a wide selection of non-alcoholic options, water, and coffee/tea.

 

Step 5: Plan Entertainment & Activities

Keep your guests engaged and entertained!

• Music: A live band, DJ, or curated playlist can set the perfect ambiance for networking, dining, or dancing.

• Presentations/Meetings: If your event includes formal sessions, ensure the boat has the necessary A/V equipment and a suitable space.

• Team Building: Organize lighthearted activities that encourage interaction, such as a nautical-themed scavenger hunt, trivia, or even just plenty of open space for relaxed conversations.

• Photo Opportunities: The Boston skyline and harbor views provide incredible backdrops. Consider a dedicated photo booth or a professional photographer to capture memories.

• Themed Decor: While the boat itself is stunning, subtle decor can reinforce your company's brand or event theme.

 

Step 6: Logistical Details & Day-Of Coordination

• Invitations: Send out clear invitations with all necessary details: date, time, docking location, parking information, and dress code.

• Transportation: Advise guests on parking options or public transport near the dock.

• Contingency Plan: Discuss weather contingency plans with your charter company. Most reputable boats have enclosed areas, but it's good to be prepared.

• Onboard Staff: Confirm the captain and crew's roles. They are experts in ensuring a safe and smooth voyage.

• Final Confirmation: Reconfirm all details with GetOnBoat and your chosen boat operator a week or two before the event.

 

Why Choose a Boat for Your Boston Corporate Event?

• Unforgettable Views: Impress clients and inspire employees with panoramic views of Boston's iconic landmarks from a unique vantage point.

• Enhanced Networking: The dynamic environment naturally encourages interaction and breaks down barriers.

• Boosted Morale: Show your team appreciation with an exciting and memorable experience outside the usual office setting.

• Privacy & Exclusivity: Enjoy a private venue tailored entirely to your company's needs.

• Flexibility: From casual mixers to formal dinners, boats can be adapted to suit various corporate event styles.

Ready to elevate your next corporate gathering? Explore the incredible selection of corporate-ready boats in Boston on GetOnBoat.com and start planning an event that will be talked about for years to come! You can easily browse and inquire about boats by visiting the Boston section of GetOnBoat.com.